Payroll Deduction Authorizations
Fall
2025
Beginning with the Fall 2024 semester, the Treasurer’s Office will no longer allow
enrollment in current-semester Payroll Deduction to avoid Late Payment Fees and Holds
for an individual with a past due account balance. Any past due balance from a previous
term must be paid prior to enrollment in Payroll Deduction for the current semester.
Changes in financial aid, enrollment, housing, or any other charge may cause a student account
balance to change. It is the responsibility of the employee/graduate assistant to request an
updated Payroll Deduction agreement by submitting a new “Create Request” Task to the Treasurer's Office through Workday.
Please review the Payroll Deduction Requirements below before submitting your Payroll Deduction Request.
For more details and step-by-step instructions on requesting payroll deduction please see instructions below:
Payroll Deduction Requests are submitted directly in Workday by using the Create Request Task. All information in the Payroll Deduction Request form is required.
Once billing begins for a given semester, Payroll Deduction requests will start being manually processed in the order they have been received.
Once your Payroll Deduction Request has been processed in Workday, you will receive a notification in your Workday inbox regarding the status of your Payroll Deduction Request, and
a Note including the details of the Payroll Deduction terms will be posted under the History tab found within your Profile in Workday.
Important Note: Payroll Deduction Requests must be submitted EACH semester you want payroll deduction to occur. A separate request must be created for Fall and Spring semesters.
Click here
to view the Payroll Deduction Payment Schedule and Submission Deadline.
Graduate Assistants
Prerequisites
In order to participate in payroll deduction, graduate assistants should
have completed the employment process and registered for classes.
Any past due balance from a previous term must be paid prior to enrollment in Payroll Deduction for the current semester.
Payments
Payments may be made in five deductions for regular sessions (fall or spring). The amount of each payment
is determined by taking the total balance owed for the session, subtracting all charges that will be paid by the graduate assistant's
department, and dividing the remaining charges by the number of deductions to be made.
Graduate assistants may visit their Financial Hub in Workday
to view their account summary. Graduate assistants who are unsure of the type (and extent) of charges covered by their assistantship,
or who require information regarding payment options for international health insurance, should contact their department.
Appointed Employees
Prerequisites
In order to participate in payroll deduction, employees should have completed the employment process and registered for classes.
Any past due balance from a previous term must be paid prior to enrollment in Payroll Deduction for the current semester.
Payments
Appointed employees may make payments in five or six equal deductions for regular sessions
(fall or spring), depending on how early they submit their Payroll Deduction Request.
The amount of each payment is determined by taking the total balance
owed for the session, subtracting all charges that will be paid by tuition
waiver, financial aid or scholarship, and dividing the remaining charges
by the number of deductions (five or six) to be made.
Employees may visit their Financial Hub in Workday
to view their account summary.
Spouses and Dependents
If an employee is using payroll deduction to pay a spouse or dependent's student account,
both the employee and student information portions of the Payroll Deduction Authorization
form will need to be completed. A spouse or dependent should be registered for classes
before the employee submits the completed and signed form to the Treasurer's Office.
Payroll Deduction Dates
Fall
2025
| Graduate Assistants/Employees |
Appointed Employees |
| FIVE PAYROLL DEDUCTION PLAN |
SIX PAYROLL DEDUCTION PLAN |
| Submission Deadline: |
|
| 09/10/2025 |
08/29/2025 |
|
09/30/25,
10/15/25,
10/31/25,
11/15/25,
11/30/25
|
09/15/25,
09/30/25,
10/15/25,
10/31/25,
11/15/25,
11/30/25
|
Appointed employees’ payroll deduction amount will be based upon the balance due on the date when the Payroll Deduction Request is processed.
Graduate assistants’ payroll deduction amount will be based upon fees due as of the date the Payroll Deduction Request is processed (after the GA Tuition Waiver and any International Health Insurance Waiver are applied).